Process security allows you to edit user access to the forms in the Process. User security access can be changed for Staff User, Agency Users, and Customer Users.
To configure process security, navigate to the following
Top Menu >> Setup >> Select a Process
When in the process click Security.
Staff users
In the Add role or group dropdown, select the role or group you'd like to change process security for.
There are 9 different security options to choose from:
Start and edit all: Can start forms, edit all forms, and view all forms
Start as participant, read if not: Can start forms, edit forms if participant, and view all forms
Start as participant, hide if not: Can start forms, edit forms if participant, and view forms if participant
Edit all: Can edit all forms and view all forms
Edit as participant, read if not: Can edit forms if participant and view all forms
Edit as participant, hide if not: Can edit forms if participant and view forms if participant
Read all: Can view all forms
Read as participant, hide if not: Can view forms if participant
Start only, hide all: Can start forms, but no forms can be edited or viewed. This option cannot be used with the app and is best suited for a Guest User Role rather than a Staff User.
To remove a role or group from this process, click the Remove button to the right of the security level dropdown.
You can also edit the security level required to add/edit participants and owners, as well as edit/trash notes.
Agency and Customer users
Agency and Customer users get their security set separately from roles/groups and have fewer options.
One new security option exists here:
Hide all: Hides all forms (the process won't show up in their process list either). This is the default.
There are a few additional options here in the And allow and Auto add sections.
The Auto add section is used to decide which users or contacts will get added as a participant when certain conditions are met before submitting the form.
Copy from a process
At the top of the security page there's a button that lets you copy all process security from another process. All you need to do is select the desired process from the Copy from dropdown.
