A process view displays fields as columns and forms as rows. Process views allow a user to filter information to display specific information or key performance indicators related to a process.
When a process is configured, default columns will be set and will be displayed as the columns for the Active view. Set default columns for Staff, Agent, and Customer users from Setup >> Template.
+ Add a view
To create a custom view that includes different fields or filtered information, click + Add a view.
The Add a view page allows you to name and choose the Access for the view.
There are 5 view access types:
- Built in
- included for every process, they can not be created or edited
- can only be viewed by the user that made the view
- Shared for staff users
- can be viewed by all staff users who have access to the process
- Shared for agency users
- can be viewed by agency users who have access to the process
- Shared for customer users
- can be viewed by customer users who have access to the process
After entering a name and choosing access, the Edit view page provides the ability to:
- Add a filter(s)
- Add column(s)
- Sort a view by a column
- Choose how rows will be displayed in a view from one table field
The views you add or have access to will be displayed here.
Views are categorized by access type and these categories can be expanded or collapsed.
For any view that you are able to edit, the Edit button will be visible.
For example, Built in views are not editable, so there is not an Edit button.
Any Private view a user makes is editable, so there is an Edit button.
Use Copy to use a view as the starting point to create a new view with different columns, filters, or access.
Use Filter for ad hoc information. For example, if you are viewing the Active view and want to quickly filter forms to show only those at certain status level.
Best Practice - View Naming
We suggest the view name includes the type of view access. This will help users identify the access property if a view is used in a widget. For example, if you make a view with customer access, we would suggest a view name of Customer - In Progress Orders or something similar.